Event & Program Details
CMSS Annual Meeting 2025: Collective Voice, Collective Impact
Leveraging our Collective Voice to Enhance Impact for Physicians and Patients
November 18-21, 2025 at the Hyatt Regency Capitol Hill in Washington, DC
The CMSS Annual Meeting is the premier annual convening of staff and leaders serving medical specialty societies and their members. Our annual meeting provides the specialty society community with a platform for sharing innovative ideas and best practices that address issues of importance across specialties. It also showcases collaborative efforts demonstrating the power and potential of working together to advance our shared vision.
Who should attend?
Staff and leadership from medical specialty societies as well as other healthcare association, patient group, and industry stakeholders. Don’t miss this opportunity to engage with and learn from your fellow medical specialty society peers!
Why attend?
We invite you to join us for an unforgettable experience. Here are just some of the benefits of attending:
- Networking – connect with peers across over 50 specialty societies, healthcare and patient organizations, and industry partners
- Learning & Discovery – hear fresh perspectives from thought leaders and contribute to discussions on a range of critical issues affecting patient care
- Engagement & Collaboration – share best practices and explore opportunities for collaboration and innovation across specialties
- Tangible Take-Aways – come away with new ideas, practices, strategies, and perspectives, as well as potential partners, collaborators, and resources
On Point: CMSS Member Perspective
Hear from Tom Serena, CEO of the American Gastroenterological Association, sharing his perspectives on the in-person experience of CMSS’ Annual Meeting, the value of small group discussions, and coming away with actionable insights.
Schedule of Events
Speakers
Professional Peer Groups
A total of 14 Professional Peer Groups (PPGs) will hold meetings during the CMSS Annual Meeting. Members may register for these meetings during the registration process. Please contact your PPG leadership or CMSS staff at membership@cmss.org with any questions.
| Professional Peer Group | Date | Time |
|---|---|---|
| CEO Council (closed meeting) | November 20, 2025 | Hybrid 8:00am - 12:30pm ET |
| CIO: Chief Information Officers | November 20, 2025 | Hybrid 9:30am – 12:30pm ET |
| Communications & Marketing/Publishing (Joint Session) | November 20, 2025 | Hybrid 10:30am – 12:30pm ET |
| COOs: Chief Operating Officers | November 20, 2025 | Hybrid 8:00am – 9:00am ET |
| Corporate Development and Industry Relations | November 20, 2025 | Hybrid 11:00 - 12:30pm ET |
| CPD: Continuing Professional Development | November 20, 2025 | Hybrid 8:00am – 11:00am ET |
| CPG: Clinical Practice Guidelines Developers | November 20, 2025 | Hybrid 10:00am – 11:30am ET |
| DEI: Diversity, Equity, and Inclusion | November 20, 2025 | Hybrid 8:00am – 9:30am ET |
| Governance | November 20, 2025 | Hybrid 10:00am – 12:00pm ET |
| HR: Human Resources | November 20, 2025 | Hybrid 9:30am – 11:00am ET |
| Meetings | November 20, 2025 | Hybrid 10:00am – 11:30am ET |
| Membership | November 20, 2025 | Hybrid 9:00am – 11:00am ET |
| Quality | November 20, 2025 | Hybrid 8:00am – 10:00am ET |
| Research | November 20, 2025 | Hybrid 11:00am – 12:30pm ET |
Poster Presentations
Registration
Registration is now open! Take advantage of the early bird rate by registering by October 15 for discounted registration. Please contact registration@cmss.org with any questions.
Registration Categories & Rates:
| Category | Early – On or Before October 15 | Late – After October 15 |
|---|---|---|
| Member – Annual Meeting | $750 | $875 |
| Member – PPGs Only | $300 | $375 |
| Member – Virtual PPGs Only | $75 | $125 |
| Non-Member – Annual Meeting | $900 | $1025 |
| GLEAM + Annual Meeting* | $750 | $875 |
| GLEAM Only* | $0 | $0 |
| OPDA + Annual Meeting | $750 | $875 |
| OPDA Only | $400 | $475 |
*Registered GLEAM 2025 Participants Only
Registration account information does not carry over from year to year. When registering, click “New Registration” to start your registration.
Hotel
Hyatt Regency Washington on Capitol Hill
400 New Jersey Avenue, N.W.
Washington, DC 20001
Attendees will receive a special group rate of $325 plus tax with a $20 daily destination fee per night. You must make your reservations no later than Monday, October 27, 2025. The hotel will honor this rate only until the room block fills or until October 27.
Travel and Transportation
Airport Options:
Baltimore/Washington International Airport: 33 miles
Reagan Washington Airport: 5 miles
Washington Dulles International Airport: 27 miles
Parking:
Hyatt Regency Washington on Capitol Hill offers valet parking for guests and visitors. Self-parking is not available. Prices shown are before taxes.
Overnight Parking $57
0-2 hours $28
2-12 hours $40
12-24 hours $57
Oversized vehicle 10-24 hours $60
2025 Industry Partners
CMSS is grateful to the following partners and exhibitors for their support in 2025. Please thank them for their support by visiting their booth at the Annual Meeting.
Diamond Level
OpenEvidence
Platinum Level
Global Navigators
IQVIA
Mathematica Inc.
MDCalc Ltd, Inc.
PCORI
Gold Level
PA Consulting
Exhibit Only Level
Association of American Medical Colleges
Cadmore Media
Conexiant
Evermed
Health eCareers
InterSystems
MRO
Nova
Pharos Health
PropFuel
Tristar
Call for Proposals
Call for Proposals for the CMSS Annual Meeting 2025 has now closed.
Timeline
- September 8: Call for Proposals Open for Posters & Rapid-Fire Exchange Ideas
- September 26: Proposals Due
- October 2: Presenter Notification
- November 18-21: CMSS Annual Meeting in Washington, DC
Review the Call for Proposals Details
Click here to review complete details on the CMSS Annual Meeting Call for Proposals, including the meeting theme, submission prompts, presentation formats, and information required for submissions. All proposals must be submitted using the online form.
Call for Proposals Policies
- Must be employed by or affiliated with a CMSS Member Organization, Associate Member Organization, or OPDA (Organization of Program Director Associations) Member Organization. Proposals may include Industry Partners as presenters but should be submitted by a CMSS Membership Organization.
- Unless otherwise notified by CMSS, all presenters are required to register for the Annual Meeting and are responsible for their own registration and travel expenses. All presenters are required to deliver their presentations in-person in Washington, DC (no virtual presentations).
- All selected presenters will be required to complete a Conflict of Interest form and disclose any relationships with commercial interests at the start of their presentation, in accordance with the CMSS Code for Interactions with Companies.
Proposal Review
The Annual Meeting Program Committee has the responsibility to review and rank all submissions and determine selections for presentation at the Annual Meeting. The committee will also determine the format of each presentation.
Multiple proposals may be combined into a single session if synergy is identified in the review process. Proposals may be selected for either a plenary or concurrent audience.
Questions?
Frequently Asked Questions (FAQs) Find answers to commonly asked questions about registration, fees, account access, and more.
Please contact Shaniece Rigans at education@cmss.org with any questions regarding the Annual Meeting. Please contact Mary Sanders to inquire about Industry Partner and Exhibit Opportunities at the Annual Meeting.
Event Policies
Registration Policies
Registration Cancellation/Substitution:
Requests for refunds must be made in writing and received on or before the published cancellation date of November 3, 2025. There is a $50 handling fee for ALL refunds and returned checks. Cancellations and registrations postmarked after the deadline date will not be eligible for refunds. Requests for substitutions from one registrant to another should be submitted to registration@cmss.org.
CMSS reserves the right to substitute faculty or to cancel or reschedule sessions because of low enrollment or other unforeseen circumstances. If CMSS must cancel the entire meeting, registrants will receive a full credit or refund of their paid registration fee. CMSS can make no refunds for lodging, airfare, or any other expenses related to attending the conference.
Photography and Recording:
By registering and attending the CMSS Annual Meeting, you acknowledge and agree that photographs and/or video recordings may be taken of you during the event. You consent to the use of these images and recordings for promotional, educational, and informational purposes by CMSS. This includes, but is not limited to, publication on the CMSS website, social media platforms, and in printed materials.
Recorded sessions are owned by CMSS and may be made available for on-demand viewing. If you have questions regarding session recording or do not wish to be photographed or recorded, please email education@cmss.org.
Event Health & Safety Protocols:
CMSS is committed to providing a safe meeting environment for all participants, and will follow all federal, state and local regulations based on the current conditions at the time of the meeting. All attendees agree to comply with any Health & Safety Protocols that may be put in place at the time of the meeting.
CMSS asks attendees who are not feeling well not to travel to the meeting. If an attendee feels unwell or is displaying symptoms during the meeting, we recommend refraining from contact with others. Masks are not required but are welcome and will be available at the registration desk.
CMSS reserves the right to update these Health & Safety Protocols in advance of the event and will notify all registrants of any changes.
Registrants acknowledge that travel to and attending in person meetings entails the risk of contracting communicable diseases. By registering, you agree to waive and hold the Council of Medical Specialty Societies, the facility, and each of their agents harmless from and against any liability, damages or expenses arising from travel to or attendance at the event that result in contracting communicable diseases.
